Week 8-3-26
8/3/20262 min read
Week of August 3, 2026
THE PROPERTY MANAGER PLAYBOOK
This Week's Mission
Most contractors chase one homeowner at a time.
Property managers, HOA managers, and apartment managers already have dozens—or even hundreds—of properties that constantly need work.
Your goal this week is to begin building relationships with the people who hire contractors over and over again.
Why This Works
A homeowner might hire you once every few years.
A property manager may need someone every month.
One good relationship can become a steady stream of work.
Step 1 – Build Your List
Find 15 local companies that manage:
Apartment complexes
HOA communities
Rental homes
Commercial properties
Office buildings
Write down:
Company
Contact name
Phone
Email
Step 2 – Research Before Contacting
Visit their website.
Look for:
Properties they manage
Services they mention
Maintenance contacts
Know who you're talking to before you call.
Step 3 – Reach Out
Keep it simple.
Example:
Hi, my name is ________. I own a local __________ company. I know you probably work with contractors regularly, so I wanted to introduce myself in case you ever need another dependable company to help with your properties.
Don't try to sell.
Start a relationship.
Step 4 – Leave Something Useful
Instead of just dropping off a business card...
Create a one-page sheet that includes:
Services
Service area
Photos
Insurance status
Contact information
Make it easy for them to remember you.
Step 5 – Follow Up
A week later...
Send a short email.
Just wanted to thank you for taking a few minutes to speak with me last week. If you ever need help with one of your properties, I'd love the opportunity to earn your business.
Professional.
Short.
Memorable.
Step 6 – Stay on Their Radar
Every few months...
Send one update.
Examples:
New equipment
New service
Seasonal reminder
Before-and-after project
Don't disappear.
Weekly Challenge
Contact 10 property management companies this week.
Not emails only.
Actually call or stop by.
Your goal isn't to land a job today.
It's to become the contractor they think of when they need one.
Don't This Week
❌ Beg for work.
❌ Ask if they have anything available today.
❌ Send generic mass emails.
❌ Give up after one conversation.
Relationships take time.
Why Most Contractors Skip This
Because it doesn't produce instant gratification.
But the contractors with the most consistent schedules usually have recurring commercial relationships that homeowners never see.
One property manager can easily be worth more than dozens of one-time customers.
Final Thought
The easiest way to stop worrying about where your next job is coming from...
...is to build relationships with people who always have another property that needs work.
Stop chasing one job.
Start building one relationship that leads to many.
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